• Patsy van Winden

7 Remote Onboarding Tips From The Network

In our last update, we went through some of the innovative solutions for remote hiring we've heard in the past couple of weeks. These tools and solutions highlight the importance of streamlining your hiring process so that you can successfully screen, interview and onboard your new hires.

Many of you have reached out to us with more questions around onboarding specifically. Both businesses and candidates have indicated that this step in the process is the most daunting when done remotely. How can you best overcome this fear? We've created a 7-step guideline you could follow for a structured onboarding.

Step 1: Technology set-up.

Before your new employee starts, make sure to order the tech that they need well ahead of their start date. Get your IT department involved to assist them with the set-up so that everything is working smoothly when their first day arrives.

Step 2: Final paperwork.

Paperwork can take up some time when legal documents like contracts have to be printed and scanned back in. Using e-signature tools like DocuSign or Pandadoc can help speed up the process and work much more efficiently.

Step 3: Company culture.

The best way to get to know and become part of the company is to help them understand the culture and create the best onboarding experience for them as possible. A good start is to share that what makes your identity: your employee handbook, team photos, and videos. Consider using a tool like WoodWing to tell a story about your brand.

Step 4: Goals and objectives.

Ensure that new remote workers do not have to wait to get new tasks to work on by setting specific short and long term goals. Make sure you don't lose track of these goals by developing and sharing a task calendar for you new employee. Consider using a tool like Speakap to centralize all your communications, or 24sessions' video calling tool to schedule your 1-1's and keeping on top of the tasks.

Step 5: Training sessions.

It's important to schedule regular training sessions. Though time-consuming, they're imperative for learning purposes. Consider hosting interactive training courses and include games and quizzes. To be as efficient as possible with your content and enabling re-use of such content, record your product demos for all future hires and schedule follow-ups for questions. Consider using a tool like Equalture's 'Remotely' to raise overall productivity levels.

Step 6: Meet the team.

Starting a new job can be a little nerve-wracking and the best way to overcome this is to meet with your team as soon as possible. If face-to-face meetings are not possible, consider scheduling video calls with team members, managers, and other key co-workers.

Step 7: Welcome them.

Last but not least, what's a better way to feel welcomed than with a personalized gift, branded merchandize and a personal letter from the CEO. A good feeling about the company and the team before you've even started is imperative for motivation and productivity.

I hope that's been somewhat helpful in answering your own questions about onboarding remotely. Let us know if you would like us to discuss any other subjects you're currently struggling with. We’re happy to help. If you just need some pro-bono advice or you need some concrete help with your hiring, just get in touch here.

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